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Request Exhibitor Participation Information Wine Shipping Information For San Francisco Amount of Wine To Pour at The Grand Festival
Arrival and Check-in Procedures for the Grand Festival Sandwiches and Food at the Grand Festival Insurance
Organizing Pinot Events Outside of Pinot Days Hotel Information For San Francisco Press Kit
     
 

Exhibitor Participation Information

Click HERE to request our registration package for upcoming events. The package will be sent to you within 24 hours.

 
 

Press Kit (Click The Link to View or right Click The Link and Select Save)

Pinot Days Logo   Press Release   Pinot Days Banner  
Pinot Days Announcement Emailer          
 
 

Wine Shipping Information For San Francisco 2010

 

SHIPPING INFORMATION FOR PINOT DAYS SAN FRANCISCO 2010

Following is shipping information for Pinot Days San Francisco 2010.  Please follow instructions to the letter – especially how to label your boxes, and deadlines - so that your wine ends up where you want it!

GRAND FESTIVAL WINES

After June 1st and before June 23rd, you may ship to:

JJ Buckley Fine Wines
c/o Pinot Days
7305 Edgewater Drive, Suite D
Oakland, CA 94621

NOTE:   You must clearly mark the outside of each box that you pack, as follows: 
 
“Pinot Days Grand Festival, Sunday, June 27th, (Winery Name), Box # X of X (as in Box #1 of 3)”

DEADLINE:  Your wine must arrive by Wednesday, June 23rd, 2010.  We will not be able to pick up or deliver wine that arrives after our deadline.

VERIFYING RECEIPT OF YOUR WINES AT JJ BUCKELY:  It is your responsibility to make sure that your wines have arrived at JJ Buckley Fine Wines by or before Wednesday, June 23rd.  Best way to do this is to follow your shipment via your tracking #.

 

TRADE TASTING WINES

After June 1st and before June 23rd, you may ship to:

JJ Buckley Fine Wines
c/o Pinot Days
7305 Edgewater Drive, Suite D
Oakland, CA 94621

NOTE:   You must clearly mark the outside of each box that you pack, as follows: 
 
“Pinot Days Trade Tasting, Friday, June 25th, (Winery Name), Box # X of X (as in Box #1 of 3)”

DEADLINE:  Your wine must arrive by Wednesday, June 23rd, 2010.  We will not be able to pick up or deliver wine that arrives after our deadline.

VERIFYING RECEIPT OF YOUR WINES AT JJ BUCKELY:  It is your responsibility to make sure that your wines have arrived at JJ Buckley Fine Wines by or before Wednesday, June 23rd.  Best way to do this is to follow your shipment via your tracking #.

 

AUCTION WINES

After June 1st and before June 23rd, you may ship to:

JJ Buckley Fine Wines
c/o Pinot Days
7305 Edgewater Drive, Suite D
Oakland, CA 94621

NOTE:   You must clearly mark the outside of each box that you pack, as follows: 
 
“Pinot Days Charity Auction, Sunday, June 27th, (Winery Name), Box # X of X (as in Box #1 of 3)”

DEADLINE:  Your wine must arrive by Wednesday, June 23rd, 2010.  We will not be able to pick up or deliver wine that arrives after our deadline.

VERIFYING RECEIPT OF YOUR WINES AT JJ BUCKELY:  It is your responsibility to make sure that your wines have arrived at JJ Buckley Fine Wines by or before Wednesday, June 23rd.  Best way to do this is to follow your shipment via your tracking #.

 

FOCUS TASTINGS

After June 1st and before June 23rd, you may ship to:

JJ Buckley Fine Wines
c/o Pinot Days
7305 Edgewater Drive, Suite D
Oakland, CA 94621

NOTE:   You must clearly mark the outside of each box that you pack, choosing one of the following Focus Tasting descriptors:    

Pinot Days Saturday Focus Tastings: 2008 Russian River Valley, Sonoma Coast and Carneros Pinot Noir, June 26th, (Winery Name), Box # X of X (as in Box #1 of 3)”

Pinot Days Saturday Focus Tastings: 2008 Santa Lucia Highlands, Santa Rita Hills and Santa Maria Valley Pinot, June 26th, (Winery Name), Box # X of X (as in Box #1 of 3)”

Pinot Days Saturday Focus Tastings: In “Trivial” Pursuit of Pinot Noir, June 26th, (Winery Name), Box # X of X (as in Box #1 of 3)”

DEADLINE:  Your wine must arrive by Wednesday, June 23rd, 2010.  We will not be able to pick up or deliver wine that arrives after our deadline.

VERIFYING RECEIPT OF YOUR WINES AT JJ BUCKELY:  It is your responsibility to make sure that your wines have arrived at JJ Buckley Fine Wines by or before Wednesday, June 23rd.  Best way to do this is to follow your shipment via your tracking #.

 

WINEMAKER DINNER WINES

You may ship directly to Roy’s Restaurant up to two weeks before the event. 

SHIP TO:
Roy’s Restaurant
ATTN:  Jean Francisco
575 Mission Street,
San Francisco, CA

NOTE:   You must clearly mark the outside of each box that you pack, as follows: 
 
“Pinot Days Winemakers Table Hop” Dinner at Roy’s Restaurant, Monday, June 21st, (Winery Name).”   Please indicate on the box whether you are a “Pre-Dinner” or “During Dinner” Winery. 

DEADLINE:  Your wine must arrive no later than Thursday, June 17th, 2010.

VERIFYING RECEIPT OF YOUR WINES AT ROY’S:  It is your responsibility to make sure that your wines have arrived at this venue by the deadline.

PINOT PAIRINGS AT WINE BARS and RESTAURANTS

Please ship directly to the restaurant or wine bar that is hosting this event up to two weeks before the event.   Please see addresses, below.

LABELING BOXES:   You must clearly mark the outside of each box that you pack, as follows: 

“Pinot Days Pinot Pairing at: (Write wine bar or restaurant name here) on: (Write date and time here), (Winery Name).” 
 
Caution:  Do not mismark your boxes!  Boxes that are labeled incorrectly or incompletely are likely to end up in the wrong place.  Please take care in labeling.

Wine Bar/Restaurant addresses and contacts are as follows:

Ottimista Enoteca
ATTN:  Melissa Gisler
1838 Union Street 
San Francisco, CA 94123

District Wine Bar SF

NOTE:  District Wine Bar has requested that you not ship wine in advance of this event. 

MO Bar at the Mandarin Oriental Hotel
ATTN:  Nicole Kosta
222 Sansome Street,
San Francisco, CA 94104

IN-STORE RETAIL TASTING WINES

Please ship directly to the retail store to which you have been assigned up to two weeks before the event.   

LABELING BOXES:   You must clearly mark the outside of each box that you pack, as follows: 
 
“Pinot Days Retail Store Tasting at: (Write store name here) on: (Write date and time here), (Winery Name).” 
 
 
Caution:  Do not mismark your boxes!  Boxes that are labeled incorrectly or incompletely are likely to end up in the wrong place.  Please take care in labeling.

Retail store addresses and contacts are as follows:

California Wine Merchant
ATTN:  Greg O'Flynn
2113 Chestnut Street,
San Francisco, CA 94123

K & L Wine Merchants, San Francisco Store
ATTN:  Scott Beckerley
638 4th Street,
San Francisco, CA 94107

Rick’s Wine Bar
ATTN:  Rick
207 Corte Madera Ave
Corte Madera, CA 94925

The Wine Spectrum
ATTN:  Glenn Siegel
123 4th Street
Santa Rosa, CA 95401

The Vine at Bridges
ATTN:  Frank
480 Hartz Avenue
Danville, CA 94526

 

 
 

Amount of Wine To Pour at The Grand Festival

Please do not consider this suggestion as fact, the amount of wine to pour at events is not a science and you should use your own discretion. If you are pouring about 1.25 ounces per pour, you have 20 pours per bottle or 240 pours per case. For San Francisco, we expect this year's attendance to be  around 2,500. If you are pouring 1 wine, I would bring 2 cases. If you are pouring 2-3 wines, I would bring 3-4 mixed cases.   

 
 

When To Arrive At the Grand Festival

When To Arrive At the Grand Festival

CHECK-IN TIMES:  You may check in any time after 11:30am.

GENERAL CHECK-IN INSTRUCTIONS:

Please arrive between 11:30am-12:30pm. You may drive into the winery loading area to unload your wine, and then go park. Once you park, come to Exhibitor Registration to pick up your badge. Your badge is your entry ticket. Badges will be filed under Exhibitor/Winery/Company Name. There will be three (3) badges per exhibitor, unless you bought more in advance. If you provided staff names in advance, those names will be on the badges. If you did not, badges will have no name other than the Company/Winery name. You may add names to badges yourself. If you have a last-minute change in staff, you may change the name on a badge at check in. WHERE TO FIND YOUR WINE: If you shipped your wine per the instructions we provided you, it will be waiting at your table. If you did not, then please arrange to get it there. HOW MUCH WINE TO BRING: Follow the instructions posted on the Pinot Days website under "Exhibitor Information/How Much Wine to Pour." RESTRICTIONS: No one under 21 will be admitted. This includes babies. (State law.)  TABLE SET UP:  Set up your table as you wish. You may display order forms, mailing list sign-up sheets, flowers (but not too fragrant, please) and winery brochures. We will have one chair, a spit bucket, and water bottle waiting for you at your table. If you have any issues or needs, Winery Assistant Volunteers will be wandering around for the sole purpose of assisting you. They will be wearing burgundy Pinot Days shirts and should be easy for you to identify. When you leave to park your car, please choose the spaces furthest from the pavilion so that your customers may be the lucky ones to have the preferred spaces.

 

  
 

Sandwiches and Food at the Grand Festival

Sandwiches will be available for purchase in the facility. In additional, 15 specialty food purveyors will be serving samples, and we will offer our usual bread and cheese as palate cleansers.

 
 

Insurance

Click here to review your insurance requirements.

  
 

Organizing Pinot Events Outside of Pinot Days

We cannot plead loudly enough on this – please do not organize or attend pinot events that conflict with the Pinot Days events.  A few folks did this in New York (with good intentions), and it diminished attendance at our events. If you are tempted to take advantage of the fact that a large number of pinotphiles will be in town for Pinot Days, stop and consider: They are in town for Pinot Days, and if the Pinot Days events are not well attended, then we cannot produce them.  Organizing an event that is focused more narrowly on one’s own winery and that runs concurrently with a Pinot Days event, though perhaps convenient, diminishes the very thing that draws all those pinotphiles to spend that weekend in the location in the first place.  Pinot Days is for you – please support it!  Thanks in advance for your consideration on this. 

Hotel Information For San Francisco 2010

Pinot Days has secured a great hotel rate for our wineries this year.  They are both Joie de Vivre Hotel properties, clean and nice (though not fancy), and are both in the city.  One is the Hotel Kabuki (1625 Post Street), at $149/night, and the other is Hotel Tomo (1800 Sutter Street), at $139/night.  Rooms are available to you while they last, which won’t be long (they’ve reserved 50 rooms total).  Please book immediately to secure these rates.  Use these links to register:

HOTEL TOMO:  https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=457972&hotelID=13099

HOTEL KABUKI:https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=457832&hotelID=13098