Exhibitor Information
 
Downloads Wine Shipping Information For San Francisco Amount of Wine To Pour at The Grand Festival
When To Arrive At the Grand Festival Sandwiches and Food at the Grand Festival Insurance
Organizing Pinot Events Outside of Pinot Days    
     
 

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Wine Shipping Information For San Francisco

 

SHIPPING INFORMATION FOR PINOT DAYS 2008, SAN FRANCISCO

Following is shipping information for Pinot Days 2008, San Francisco. 

You are welcome to ship wines for the auction, the Festival and some (not all) of the auxiliary events as well.  YOU MAY NOT SHIP WINES FOR THE WINEMAKERS DINNERS OR THE RETAIL TASTINGS.  I do want to remind you that this is a free service, and to ask that you please use it judiciously. 

MARKING YOUR BOXES:  You must clearly mark the outside of each box that you pack.  Mark boxes with whichever of the following five descriptors applies to the contents of the box:

“Pinot Days Auction”

“Pinot Days Saturday Focus Tasting - Best of Russian River Valley and Santa Maria Valley”

“Pinot Days Saturday Focus Tasting - Best of Santa Lucia Highlands, Santa Rita Hills and Central Coast”

“Pinot Days Saturday Focus Tasting Best of Sonoma Coast, Anderson Valley and Santa Cruz”

“Pinot Days Sunday Grand Tasting.”  (If you are participating in one of the Sunday Seminar Series, you may include those wines in the same box as your Grand Festival wines.)

 

PLEASE DO NOT MIX WINES FOR DIFFERENT EVENTS TOGETHER IN THE SAME BOX.

CAUTION:  Boxes that are labeled incorrectly or incompletely are likely to end up in the wrong place.  Please take care in labeling.

SEND WINES TO:

VINTRUST
Attn: PINOT DAYS 2008
760 Hanna Drive, Ste B
American Canyon, CA  94503
707-558-1300

We will arrange delivery of your wines to the appropriate event(s).

SHIPPING DEADLINE:  Your wines must arrive at Vintrust by or before Thursday, June 20th.

VERIFYING RECEIPT OF YOUR WINES AT VINTRUST:  It is your responsibility to make sure that your wines have arrived at Vintrust by or before Thursday, June 20thth.  The best way to do this is to consult the spreadsheet of received wines which we will post here, and update periodically, increasing frequency as we near the event. 

 

  
 

Amount of Wine To Pour at The Grand Festival

Please do not consider this suggestion as fact, the amount of wine to pour at events is not a science and you should use your own discretion. If you are pouring about 1.25 ounces per pour, you have 20 pours per bottle or 240 pours per case. There will be approximately 1,200 in attendance at the Chicago Grand Festival. If you are pouring 1 wine, I would bring 1 case. If you are pouring 2-3 wines, I would bring 2 mixed cases.

 
 

When To Arrive At the Grand Festival

CHECK-IN TIMES:  You may check in any time after 8:30am.

GENERAL CHECK-IN INSTRUCTIONS: Volunteers will be waiting in the loading area with hand trucks to help you to your table. However, you will not be able to enter the festival until you pick up your name badge and wristbands. You may lock your car at the loading spot and pick up your badges before you unload; just follow the direction of the volunteers as to where to leave you car. Lock it please, but do not worry - we will have professional security present in the loading area. If you have used a taxi or public transportation, please have the volunteer escort you to the check-in area and remain with you until you receive your badge and exhibitor information. The volunteer will then escort you to your table.

Set up your table as you wish. You may display order forms, mailing list sign-up sheets, flowers (but not too fragrant, please) and winery brochures. We will have one chair, a spit bucket, a corkscrew, towel, and water pitcher waiting for you at your table. If you have any issues or needs, Winery Assistant Volunteers will be wandering around for the sole purpose of assisting you. They will be wearing burgundy Pinot Days shirts and should be easy for you to identify. When you leave to park your car, please choose the spaces furthest from the pavilion so that your customers may be the lucky ones to have the preferred spaces.

Also, help yourself to coffee available to you at the entrance of the event.
 
 

Sandwiches and Food at the Grand Festival

Due to catering issues and the exorbitant costs to provide food at the facility, there will be very little food at the event and no drinking water at your exhibitor table. The Navy Pier will have a concession stand selling sandwiches and beverages.

 
 

Insurance

Click here to review your insurance requirements.

 

 
 

Organizing Pinot Events Outside of Pinot Days

We cannot plead loudly enough on this – please do not organize or attend pinot events that conflict with the Pinot Days events.  A few folks did this in New York (with good intentions), and it diminished attendance at our events. If you are tempted to take advantage of the fact that a large number of pinotphiles will be in San Francisco for Pinot Days, stop and consider: They are in town for Pinot Days, and if the Pinot Days events are not well attended, then we cannot produce them.  Organizing an event that is focused more narrowly on one’s own winery and that runs concurrently with a Pinot Days event, though perhaps convenient, diminishes the very thing that draws all those pinotphiles to spend that weekend in San Francisco in the first place.  Pinot Days is for you – please support it!  Thanks in advance for your consideration on this. 

For your event planning purposes, here are the times we ask you to avoid scheduling events that conflict with any of the organized events.